YOUR ROLE

Our Branding Procurement Coordinator is an operational role focused on managing the procurement and execution of event branding assets. You will act as the key link between our design assets and physical execution (such as signage, banners, and partner materials), sourcing print vendors, negotiating costs, managing production timelines, and ensuring everything is delivered to events on time for the events and within budget, all while keeping our brand guidelines in mind.

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YOUR TASKS

Print Production & Procurement

• Coordinate the production of all branded event materials.
• Review artwork specifications received from our Graphic Designer or client to ensure it is technically print-ready.
• Request quotes and compare suppliers for the best quality, lead time, and pricing.
• Place purchase orders with print suppliers and manufacturers.
• Resolve production issues with suppliers before delivery.

Supplier Management

• Build and maintain relationships with print vendors and branding suppliers.

Branding Inventory Management

• Maintain an accurate inventory of all branding assets.
• Organize the branding in our warehouse for efficient storage and retrieval.

Event Preparation

• Ensure all required branding assets are available, complete, and event-ready.
• Verify that all materials have arrived and meet quality standards before departure.

Quality Control

• Inspect delivered print materials for print quality and production defects.
• Ensure branding is consistent with company brand guidelines.

Administration

• Manage the branding drive, ensuring documents and assets are structured, up-to-date, and accessible.

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WHO WE ARE

Since 2014, Fanfinity has brought fans and brands together in the gaming industry.

We create and deliver fan experiences for gaming communities in Pokémon, Yu-Gi-Oh!, Magic: The Gathering, Flesh & Blood, Disney Lorcana, Star Wars: Unlimited, One Piece, League of Legends, Riftbound, CS:GO, Mario Kart, Splatoon, and more!

With more than 9 nationalities in our team of 25+ dedicated gaming and esports experts, we support our communities and clients (brands, conventions, tournament organisers & game publishers) all across Europe and beyond, from our offices in Ghent (Belgium) and London (UK). We love games and want to share our excitement with communities around the world.

We’ve hosted 200+ events in 14+ countries, welcoming 250.000+ fans, and as a fast-growing company, we’re looking to expand even further.

We also provide the gaming industry with solutions in logistics, e-commerce, consulting, retail marketing, corporate events, etc.

DIVERSITY MAKES US STRONG‍

We believe that a diverse team is what makes us strong. We value our differences and encourage everyone to be themselves at work. We welcome anyone from all backgrounds to join our team regardless of age, race, ethnicity, gender identity, sexual orientation, religion, and ability. We are committed to creating a culture of belonging in which we can all grow and succeed together.

Interested in joining us? ‍

We can't wait to hear from you!

‍Write us at hr@fanfinity.agency.