Event Production Expert

Join our Operations team as Event Production Expert and help bring Fanfinity's events to life. From planning and logistics to on-site coordination, you ensure every event is delivered safely, efficiently, and on schedule.

Location:
Nazareth-De Pinte, Belgium
Contract:
Full-time

YOUR ROLE

As Event Production Expert, you are responsible for the technical preparation and execution of our B2C and B2B events. You oversee event production from planning to aftercare, coordinating suppliers, venues, materials, and production teams. With a strong eye for detail and excellent organizational skills, you ensure every event is built on time, runs smoothly, and is dismantled efficiently.

YOUR MAIN TASKS

  • Plan and prepare event production by creating floor plans, pick lists, briefings, and production schedules. Coordinate timelines and ensure all required materials are available.
  • Coordinate suppliers, venues, and logistics by negotiating supplier quotes, arranging transport, managing venue communication, and aligning with internal teams to secure the required materials and services.
  • Manage event production on-site by leading the production crew during set-up, event days, and dismantling. Ensure a safe, efficient, and high-quality execution while solving logistical or technical challenges as they arise.
  • Coordinate event aftercare by reviewing invoices and order statements, organizing debriefs with teams and suppliers, and overseeing post-event shipping, maintenance, and storage of event materials together with the warehouse team.
  • Support the continuous improvement of event production by evaluating processes, maintaining production documentation, and contributing ideas to improve efficiency and event quality.

This position requires regular travel to international events.

WHAT YOU BRING

Education:

  • You have a bachelor’s degree in a relevant field, such as Marketing and Event Management or equal by experience.

Knowledge:

  • You have a bachelor’s degree in a relevant field, such as Marketing and Event Management or equal by experience.  
  • You are fluent in English, other languages are a plus. 
  • You are familiar with Google Workspace and SketchUp or Autocad is a plus. 
  • You are proactive and able to take initiative. 
  • You are flexible and adaptable to changing circumstances. 
  • You have the ability to perform well under stress.
Professional Experience:
  • You have 2+ years of experience in event planning or production.

Based in Belgium. While remot work will be possible, regular presence at our office in Nazareth-De Pinte is expected.

WHAT WE OFFER

    • We offer a full-time contract with flexible working hours, in a casual and friendly work environment.
    • A transparent career development framework with actionable steps to grow within the company.
    • A health insurance plan.
    • We encourage personal development and provide training opportunities based on each role and interest.
    • An open company culture where initiative is appreciated and encouraged.
    • You will be part of a team that is passionate about what they do and who are highly motivated gaming enthusiasts.

WHO WE ARE‍

Since 2014, Fanfinity has brought fans and brands together in the gaming industry.

We create and deliver fan experiences for gaming communities in Pokémon, Yu-Gi-Oh!, Magic: The Gathering, Flesh & Blood, Disney Lorcana, One Piece, League of Legends, CS:GO, Mario Kart, Splatoon, and more!

With more than 9 nationalities in our team of 25+ dedicated gaming and esports experts, we support our communities and clients (brands, conventions, tournament organisers & game publishers) all across Europe and beyond, from our offices in Ghent (Belgium) and London (UK). We love games and want to share our excitement with communities around the world.

We’ve hosted 200+ events in 14+ countries, welcoming 250.000+ fans, and as a fast-growing company, we’re looking to expand even further.

We also provide the gaming industry with solutions in logistics, e-commerce, consulting, retail marketing, corporate events, etc.

DIVERSITY MAKES US STRONG‍

We believe that a diverse team is what makes us strong. We value our differences and encourage everyone to be themselves at work. We welcome anyone from all backgrounds to join our team regardless of age, race, ethnicity, gender identity, sexual orientation, religion, and ability. We are committed to creating a culture of belonging in which we can all grow and succeed together.

Apply now

About us

We are a diverse group of people united in our passion for games. We pride ourselves with bringing people from all backgrounds together through meaningful events all over the world. We are driven to create the best possible experience for our communities and are right there enjoying them together.