YOUR ROLE

The Project Manager Conventions is responsible for delivering successful trade show participations that meet client, fan, and Fanfinity's expectations, within agreed timelines and budgets. They combine creative expertise in concepting creative exhibition stands with strong organisational skills to coordinate logistics and team members on-site.

By maintaining full oversight of the project and delegating tasks to operational experts, the you ensure seamless execution. Through the delivery of impactful and profitable convention projects, you contribute to brand visibility, customer engagement, and the overall success of Fanfinity

YOUR TASKS

• Manage the trade show project from start to finish, ensuring all deadlines are met and deliverables meet client, visitor, and Fanfinity expectations,
• Collaborate with the client to define project goals, creative direction, and success criteria,
• Maintain a positive and productive relationship with the client,
• Manage and control the project budget, including cost-tracking, logistics, and on-site staffing,
• Report project status and key milestones to the Operations Director,
• Coordinate procurement and approvals for materials, services, and invoices; ensure accuracy of invoices and proper allocation of PO numbers to Finance.
• Inform the client of all project developments and changes. You are the single point of contact (SPOC),
• Inform internal teams and supporting departments about rpoject updates, changes, and requirements,
• Oversee the on-site setup and dismantling of exhibition stands, ensuring quality, safety, and adherence to design specifications,
• Delegate tasks effectively within the operations team, ensuring smooth coordination between all teams.

WHO WE ARE‍

Since 2014, Fanfinity has brought fans and brands together in the gaming industry.

We create and deliver fan experiences for gaming communities in Pokémon, Yu-Gi-Oh!, Magic: The Gathering, Flesh & Blood, Disney Lorcana, Star Wars: Unlimited, One Piece, League of Legends, CS:GO, Mario Kart, Splatoon, and more!

With more than 9 nationalities in our team of 25+ dedicated gaming and esports experts, we support our communities and clients (brands, conventions, tournament organisers & game publishers) all across Europe and beyond, from our offices in Ghent (Belgium) and London (UK). We love games and want to share our excitement with communities around the world.

We’ve hosted 200+ events in 14+ countries, welcoming 250.000+ fans, and as a fast-growing company, we’re looking to expand even further.

We also provide the gaming industry with solutions in logistics, e-commerce, consulting, retail marketing, corporate events, etc.

DIVERSITY MAKES US STRONG‍

We believe that a diverse team is what makes us strong. We value our differences and encourage everyone to be themselves at work. We welcome anyone from all backgrounds to join our team regardless of age, race, ethnicity, gender identity, sexual orientation, religion, and ability. We are committed to creating a culture of belonging in which we can all grow and succeed together.

Interested in joining us? ‍

We can't wait to hear from you!

‍Write us at hr@fanfinity.agency.