Project Manager Special Projects

The Project Manager Special Projects is responsible for delivering successful Business to Business services that meet client, fan and Fanfinity’s expectations within the set timelines and budgets. The project manager maintains oversight of the entire project and delegates experts within the operations team. By successfully delivering profitable projects, the Project Manager contributes to customer loyalty and player loyalty but also profit for Fanfinity.

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Location:

Ghent Preferred, remote possible

Contract:

Full-time

WHO WE ARE‍

Since 2014, Fanfinity has brought fans and brands together in the gaming industry.

We create and deliver fan experiences for gaming communities in Pokémon, Yu-Gi-Oh!, Magic: The Gathering, Flesh & Blood, Disney Lorcana, Star Wars: Unlimited, One Piece, League of Legends, CS:GO, Mario Kart, Splatoon, and more!

With more than 9 nationalities in our team of 25+ dedicated gaming and esports experts, we support our communities and clients (brands, conventions, tournament organisers & game publishers) all across Europe and beyond, from our offices in Ghent (Belgium) and London (UK). We love games and want to share our excitement with communities around the world.

We’ve hosted 200+ events in 14+ countries, welcoming 250.000+ fans, and as a fast-growing company, we’re looking to expand even further.

We also provide the gaming industry with solutions in logistics, e-commerce, consulting, retail marketing, corporate events, etc.

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DIVERSITY MAKES US STRONG‍

We believe that a diverse team is what makes us strong. We value our differences and encourage everyone to be themselves at work. We welcome anyone from all backgrounds to join our team regardless of age, race, ethnicity, gender identity, sexual orientation, religion, and ability. We are committed to creating a culture of belonging in which we can all grow and succeed together.

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YOUR ROLE

The Project Manager Special Projects is responsible for delivering successful Business to Business services, that meet client, fan and Fanfinity’s expectations within the set timelines and budgets. The project manager maintains oversight of the entire project and delegates experts within the operations team. By successfully delivering profitable projects, the Project Manager contributes to customer loyalty and player loyalty but also profit for Fanfinity.

YOUR TASKS

Managing the project from A to Z while ensuring deadlines are met within the expectations by the client.

Develop project plans outlining scope, objectives, timelines, and resource requirement by the Operations Director.
Work with the client to define project goals and success criteria by the Operations Director.
Maintain a positive and productive relationship with the client.
Manage and control the budget of the project.
Report project status to Operations Director.
Assign PO numbers to invoices and deliver them to Finance, approving invoices & check correctness of invoices cfr data (company details, VAT number, …).
Coordinate the project team consisting of internal team members, freelancers and external parties.
SPOC for client and informing the client of all developments within the project.
Keeping supporting departments (Hospitality Expert, Event Production Expert,…) informed of changes within the project.
Providing a debrief to all parties involved when the project/event is launched.
On the event itself, you will bear ultimate responsibility, maintain a helicopter view and manage staff and freelancers. You are responsible for making sure the project is the best possible experience for the fan/visitor/participant, which means you don’t just look at getting the production done, but also that it’s done in a way that suits the experience the best.
Working with the project team, members of the gaming community, and our creative and commercial teams to identify areas of improvement for future projects.
Presenting ideas for innovation to our commercial & creative teams, and to our clients.

WHAT YOU BRING

Education

Bachelor in Event Management
Equal by experience

Knowledge

Languages: Fluency in written & spoken English, other languages are a plus
IT: Slack, Google Workspace, Spreadsheets
Game industry & community knowledge
Basic financial understanding
Basic marketing understanding

Skills

Accuracy
Flexibility
Collaboration & communication
Proactivity
Functioning under stress
Ownership
Eye for detail, striving for perfection
Decisive
Problem-solving
Organisational ability
Leadership
Business goals oriented

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Experience

2+ years experience in gaming or event industry
Experience with managing budgets

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WHAT WE OFFER

We offer a full or part-time contract with flexible working hours, in a casual and friendly work environment.
A transparent career development framework with actionable steps to grow within the company.
A health insurance plan.
We encourage personal development and provide training opportunities based on each role and interest.
An open company culture where initiative is appreciated and encouraged.
You will be part of a team that is passionate about what they do and who are highly motivated gaming enthusiasts.

Apply now

About us

We are a diverse group of people united in our passion for games. We pride ourselves with bringing people from all backgrounds together through meaningful events all over the world. We are driven to create the best possible experience for our communities and are right there enjoying them together.

More about us Join our team

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